Public access and workplace attendance due to COVID-19 Novel Coronavirus outbreak:

WHEREAS, on March 11, 2020, the World Health Organization declared the Coronavirus to be a worldwide pandemic; and

WHEREAS, the Jackson County Commission takes notice that on March 13, 2020, the

President of the Untired States declared a National Emergency; and

WHEREAS, the Governor of the State of West Virginia, on Friday March 14, 2020, ordered all public and private schools closed until March 27, 2020; and

WHEREAS, the Governor of the State of West Virginia, on Monday March 16, 2020, declared a state of emergency; and

WHEREAS, the Governor of the State of West Virginia, on Tuesday March 17, 2020, mandated all bars and casinos closed and also limited restaurants service to take out and delivery; and

WHEREAS, the Governor of the State of West Virginia, on Wednesday March 18, 2020

mandated the statewide closure of all fitness centers, gymnasiums, recreation centers, and similar businesses or places where the public tends to congregate for recreation, sport, or other similar

leisure activities; and

WHEREAS, the Governor of the State of West Virginia, on Thursday March 19, 2020,

mandated the closure of all barber shops and salons; and

WHEREAS, as of March 19, 2020 five confinned cases ofCOVID-19 have been identified in West Virginia and all neighboring states have experienced positive cases of the virus; and

WHEREAS, the spirit of this policy declaration is obvious and based upon best practices and

scientific and medical reco1mnendations, the guidance of the Centers for Disease Control and

Prevention (CDC) and state and local health departments and federal and state authorities; and

WHEREAS, the Commission has detennined the actions contemplated herein to be in the best

interest of the public welfare, public employees, and our children; and

WHEREAS, the authority for this policy is comes from Article IX of the Constitution of West Virginia; W.Va. Code 7-1-1 et. seq. and W. Va. Code 15-5-1 et seq; and

WHEREAS, this policy shall be applicable to the employees and offices of the Jackson County Commission, Jackson County Clerk, Jackson County Circuit Clerk., Jackson County Assessor,

Jackson County Sheriff and the Jackson County Prosecuting Attorney. This policy is not applicable to Circuit Court, Magistrate Court or Family Court which are under the direction of the Supreme Court of Appeals of West Virginia.

THEREFORE, the General Purpose of this policy is as follows:

1. To provide guidance to the public and to establish attendance protocols for Jackson County Elected Officials and employees during the COVID-19 (novel coronavirus outbreak).

2. To establish emergency policies needed to safeguard both the public and county employees.

Public Access to the Jackson County Courthouse and Other County Buildings

1. Unless changed by further notice, the County Courthouse will remain open during regular hours, 8:30 A.M. to 4:30 P.M., Monday through Friday.

2. The public is encouraged to visit the Jackson County Courthouse and other county offices only if necessary and only for essential services.

3. Access to individual offices in the courthouse and other county offices may be limited or restricted. Each elected official and department head may have independent office policies that will limit person to person contact. Therefore, it is advised that anyone considering visiting these offices call prior to visiting to determine if you can conduct business over the phone or by other means. The following numbers can be used:

Jackson County Commission: 304-373-2220

Jackson County Circuit Clerk: 304-373-2210

Jackson County Clerk: 304-373-2250

Jackson County Assessor: 304-373-2240 (Real Estate)

Jackson County Assessor: 304-373-2230 (Personal Property)

Home Confinement: 304-373-2206

Jackson County EMS: 304-373-2216

Office of Emergency Management: 304-3 73-2203

Jackson County Sheriff: 304-373-2290

Jackson County Sheriff: 304-373-2280 (Tax Office)

Jackson County Prosecuting Attorney: 304-373-2270

Jackson County 911: 304-373-2208

Jackson County Extension Office: 304-372-8199

Jackson County Animal Shelter: 304-372-6064

General County Employee Work Attendance:

1. ANY employee who is currently sick and suffering from fever, cough and shortness of breath, or flu like symptoms should not report to work. Employees who are at work must self-monitor, and if an employee begins experiencing the above symptoms, they should leave work immediately and infonn their elected official or department head by phone or email.

2. Employees directly exposed to a confirmed case of the COVID-19 virus should self-quarantine pursuant to CDC guidelines.

3. Any employee that has a member of their household who has been exposed to COVID-19 should not report to work.

4. Employees that may have been exposed via travel in an area with a known COVID-19 outbreak should closely monitor their health and take extra precautions to avoid the

possible unknowing spread of the disease such as avoiding close contact with others and frequent handwashing. However, these employees should continue working absent

symptoms or confirmed diagnosis.

5. Employees with suspected COVID-19 symptoms are encouraged to seek testing as instructed by health authorities or by medical providers, but if a public health official or medical provider does not recommend testing, an employee is not required to obtain a


6. Elected officials and department heads are encouraged to be flexible with employees suffering adverse impacts to community efforts to stop the spread of the virus. If the employee is primarily responsible for the care of an elderly parent or grandparent, the elected official or department head is encouraged to work with the employee to mitigate the foreseeable impacts caused by the effort, including remote work options, a modified work schedule or temporary reassignment of duties.

7. The Jackson County Commission recognizes that childcare will be difficult for some due to the indefinite closure of schools. Therefore, employees that are not able to attend work due to child care responsibilities (including parents, grandparents, legal guardians that are caring for age appropriate children, grandchildren, or foster children) may be permitted to work from home, or to alter their work schedule, if the conditions of the job allow such, with approval of the appropriate Elected Official or department head. It will be up to each Elected Official, or her or his designee, to determine if an employee’s duties are such that they can be performed form home or if an employee’s schedule can be altered to allow them to continue to work at the courthouse or other location of work. This policy will also apply to any employee that is directed by a physician to quarantlne or self-isolate due to potential COVID-19 exposure.

8. At risk employees should consult their Elected Official or department head about modified work options. At risk employees are defined as employees 60 years of age or over, employees with pre-existing respiratory or other chronic medical conditions that the CDC has determined place an individual at a higher risk of becoming very ill from COVID-19.

9. All decision authorizing remote work or telework will be documented in writing for purposes of public transparency.

10. If you are healthy, you should plan to work as scheduled unless otherwise directed by your Elected Official or department head.

11. Employees with questions about COVID-19 should consult their heal th care provider, or call the State’s 24/7 COVID-19 hotline at 1-800-887-4304. General information is also available from the West Virginia Department of Health and Hwnan Resources at

12. Employees found to be abusing or taking advantage of the public health situatlon for their own personal gain or to fraudulently avoid regular employment duties may be subject to employee disciplinary action, up to and including dismissal.

Implementation; Amendments; Applicable Law:

1. Given the exigent nature of the COVID-19 pandemic, the County Commission reserves the right to exercise discretion with the implementation of this policy and further reserves the right to immediately amend or alter this policy if doing so is in best interest of public safety or the employees of the county. Any change or amendment to the policy will be immediately communicated to the Elected Officials, department heads and employees.

2. The Commission is continuously monitoring Federal efforts to combat the pandemic,

including, THE FAMILIES FIRST CORONA VIRUS RESPONSE ACT, which may provide paid leave for employees dealing with COVID-19 related illness or quarantine and also would expand the Family Medical Leave Act to cover COVID-19 related illness or quarantine or inability to work due to school closure or loss of childcare. The Commission intends to fully comply with this or any other federal act regarding COVID-19.

3. The Commission intends this policy to comply with all federal, state, and local laws, including by not limited to Fair Labor Standards Act, Family Medical Leave Act, West Virginia Human Rights Act, or any applicable order or decree or Act of the Federal or State Government.

4. This Policy will be effective immediately until cancelled or modified by the Jackson

County Commission.

Dated this 20th day of March, 2020.